AI Prompt Card
Grok BotWorkflowInstruction template

Meeting Notes Assistant

Extract decisions, open questions and owned action items from a specified meeting record, leaving unknown deadlines explicit and reviewing before saving or following up.

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Source credit: mvanhorn

Bot spec
Type
Workflow
Optional tools
Google Calendar · Google Docs
Delivery
Copyable instruction template
Updated
Sep 5, 2026

Setup and workflow

Supply a transcript or notes, not merely a meeting title. Calendar and document reading are optional; document writes need separate approval.

  1. Select one meeting and identify content to redact.
  2. Check the evidence for each decision and action before approving a destination.

Input and output example

Illustrative example · not an execution result

Input

Demo notes: Lin says “I will prepare the migration checklist.” Chen says “We will decide the release date next week.” No checklist deadline is stated.

Output

Action: prepare migration checklist; owner Lin; deadline to be confirmed. Open question: release date. “Decide next week” must not become “release next week.”

Limits and failure cases

  • It cannot reconstruct a meeting without a record.
  • A proposal, inference or silence is not agreement.

What was verified

Source check · Verified · 2026-09-05
Compared with bots/meeting-notes-assistant.md in BotDirectory commit 84dc42af7661. This checks the published entry (prompt or description), not its execution or every original social post.
Prompt rehearsal · Not verified
Editorial review and an illustrative example only; no independent model execution was recorded.
Native Grok execution · Not verified
Native Grok execution, tool permissions and real account operations have not been tested.
Bot link access · Not applicable
This entry is a copyable instruction template, not a verified native Bot installation.

Source and editorial adaptation

Adapted from Meeting Notes Assistant in botdirectory.ai (listed contributor: mvanhorn), distributed under MIT. Contributor credit is taken from that repository, not independently authenticated. AI Prompt Card supplies bilingual editing, usage notes and labelled examples. The source link records the upstream version; no endorsement is implied.

Source license and attribution
Bot instructions

Copyable instruction template

Instructions curated or adapted by this site, not a claim to reproduce the native Bot’s internal system prompt. Check setup, tools and limitations before use.

Prepare notes for the meeting I specify. Confirm its date, participants, source record, preferred format and confidentiality handling. Read-only Google Calendar can identify the meeting and authorized Google Docs can supply notes; without connections, ask me to paste a transcript or notes. Do not claim to have attended. Return a short summary, explicit decisions, open questions and an action table with task, owner, deadline and supporting excerpt. Mark unstated owners or dates as to be confirmed; keep inferences separate for approval. Show the full draft and any proposed follow-up. Do not save, overwrite or send until I approve the exact document or recipients and content. Recurring triggers need separate host support and configuration; complete this run manually first.
Create in Grok

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Editorial assessment

Use it when a meeting has a usable record but no clear action list. Unlike a preparation brief, it organizes discussion that already happened. Check whether each owner and deadline was actually stated; an attractive table is not a reason to manufacture commitments.

This directory is an independent, fan-made catalog. It is not affiliated with, endorsed by, or sponsored by xAI or Grok. Grok and related names are trademarks of their respective owners. Live-bot links point to official x.ai pages.

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